Applying CTC to Employee
Convert approved CTC quotes into employee salary structures with effective dates and component mapping.
Once a CTC quote is approved, HR applies it to the employee's payroll structure in HRORA.
How to Apply CTC to an Employee
- Go to Payroll → CTC Quotes
- Find the approved quote
- Click Apply to Employee
- Select the employee
- Enter the effective from date
- Add notes if required
- Click Submit
What Gets Updated After Applying CTC
| Record | Update |
|---|---|
| Employee Payroll Defaults | Annual CTC, monthly CTC, template details |
| Component Mapping | Employee-wise salary component values |
| Salary Structure | Full component breakup with amounts |
| Effective Date | Date from which new salary applies |
| Quote Status | Updated to Applied |
Employee Payroll Defaults
After applying CTC, employee payroll defaults are stored:
| Default | Description |
|---|---|
| Annual CTC | Total yearly compensation |
| Monthly CTC | Monthly salary value |
| Template | CTC template used |
| PF Applicability | Whether PF applies |
| ESI Applicability | Whether ESI applies |
| State Code | For PT and LWF |
| Gratuity Applicability | Whether gratuity applies |
| Effective Date | Start date of salary structure |
Important Rules
- Apply CTC only from an Approved quote
- Set the correct effective date — payroll runs after this date will use the new structure
- If salary changes mid-month, HRORA may prorate based on effective date and configuration
When rehiring an employee or changing their salary, always create a new CTC quote, get it approved, and apply it with the correct effective date to maintain a clean salary history.