Payroll Module Overview
Complete guide to managing payroll from CTC setup to payslip generation and statutory compliance in HRORA.
The HRORA Payroll Module manages the complete payroll lifecycle — from salary component setup and CTC template creation to monthly payroll processing, statutory compliance, payslip generation, and report export.
Who Uses This Module
| Role | What They Can Do |
|---|---|
| Payroll Admin | Configure components, run payroll, generate payslips, export reports |
| HR | Manage salary structures, submit CTC quotes, apply approved CTC |
| Finance | Review payroll summary, validate deductions, export bank reports |
| Approver | Review and approve or reject payroll runs |
| Employee | View and download payslips from self-service portal |
| System Admin | Configure statutory rules, manage payroll settings |
Complete Payroll Workflow
Configure Salary Components → Configure Statutory Rules → Create CTC Template → Generate CTC Quote → Approve CTC Quote → Apply CTC to Employee → Load Monthly Payroll Input → Add Variable Earnings and Deductions → Create Payroll Run → Preview Payroll Output → Submit for Approval → Approve Payroll Run → Generate Payslips → Export Reports → Lock Payroll Period
Payroll Run Status Flow
| Status | Description |
|---|---|
| Draft | Payroll run created, not yet submitted |
| Processing | Payroll calculation in progress |
| Previewed | Results reviewed by payroll admin |
| Pending Approval | Submitted for manager review |
| Approved | Payroll approved, ready for payslips |
| Rejected | Returned for correction with remarks |
| Finalized | Payslips generated |
| Locked | Period closed, no further changes allowed |
Statutory Components Handled
- Provident Fund (PF) — Employee and Employer
- ESI — Employee and Employer
- Professional Tax — State-wise slab based
- Labour Welfare Fund — State-specific
- Gratuity — Employer contribution
Always configure salary components and statutory rules before creating CTC templates or running payroll. The order of setup directly affects payroll calculation accuracy.