Payroll Approval Workflow

After reviewing payroll results, Payroll Admin submits the payroll run for approval before payslips are generated.

Payroll Approval Flow

Payroll Run Created → Payroll Admin Reviews → Submit for Approval → Approver Reviews → Approve or Reject → If Approved → Generate Payslips → If Rejected → Payroll Admin Corrects → Resubmit

How to Submit Payroll for Approval

1. Open the payroll run
2. Review payroll summary and individual items
3. Click Submit for Approval
4. Add notes if required
5. Click Submit

How Approvers Review Payroll

1. Go to Payroll → Payroll Runs
2. Find runs with status Pending Approval
3. Open the payroll run
4. Review summary, individual employee payroll, and reports
5. Click Approve or Reject
6. Add approval remarks
7. Submit

Approval Actions

What Approvers Should Check

• Total net payable amount matches expectations
• LOP deductions are applied correctly
• Variable earnings and deductions are accurate
• Statutory deductions are calculated correctly
• No employees are missing from the payroll run

After Approval

• Payslips can be generated
• Payroll reports can be exported
• Payroll period can be locked after finalization

Always review at least 3-5 employee payslips in detail before approving payroll — spot-check high salary and variable pay employees to catch any calculation issues early.