Returning Assets
How employees return assigned assets and how IT Admin tracks and processes returns.
Employees can return assigned assets through HRORA when they no longer need them, are exiting the company, or are switching devices.
How Employees Return an Asset
- Go to Asset Management → My Asset List
- Open the asset to return
- Click Return Asset
- Select the person receiving the asset
- Add a description or reason
- Upload an attachment if required
- Click Submit
Return Asset Form Fields
| Field | Description |
|---|---|
| Returning To | IT Admin or Admin receiving the asset |
| Description | Reason for return or handover notes |
| Attachment | Upload supporting document or condition photo |
After Return Submission
- Asset return is recorded in Asset History
- IT Admin reviews the return
- Asset status updates to Returned
- Asset can be reassigned or marked as Available, Not in Use, or Retired
IT Admin — Tracking Returns
IT Admin can view return requests from the Asset Details page or Asset History.
Common Return Scenarios
| Scenario | Action |
|---|---|
| Employee exit | Return all assigned assets before final clearance |
| Device upgrade | Return old device when new one is assigned |
| Remote to office | Return home equipment when switching to office |
| Damaged asset | Return damaged device for replacement |
During employee exit, HR should check the Asset List to confirm all assets have been returned before processing full and final settlement.