Asset Module Overview
Complete guide to managing company hardware and software assets from creation to return in HRORA.
The HRORA Asset Management Module helps organizations manage hardware and software assets through their complete lifecycle — from category creation and asset configuration to assignment, acknowledgement, concern tracking, return, and retirement.
Who Uses This Module
| Role | What They Can Do |
|---|---|
| Employee | View assets, acknowledge, raise concerns, return assets |
| IT Admin | Create assets, assign, link accessories, track concerns, manage returns |
| HR / Admin | Manage categories, track allocations, monitor acknowledgements, export reports |
Asset Management Workflow
Create Asset Category → Add Asset to Inventory → Assign Asset to Employee → Employee Acknowledges Asset → Asset Status: In Use → Employee Raises Concern if needed → IT Admin Updates Maintenance Status → Employee Returns Asset → Asset History Updated → Asset Available or Retired
Module Sections
- Category Setup — Create hardware and software categories with custom fields
- Asset Inventory — Manage all assets with specifications and status
- Stock Tracking — Monitor category-wise availability
- Assignment — Assign and reassign assets to employees
- Acknowledgement — Capture digital employee confirmation
- Accessories — Link software and accessories to main assets
- Sticker Printing — Generate branded physical asset labels
- Concerns — Track employee-reported issues and maintenance
- Returns — Manage employee asset returns
- History — Full lifecycle timeline per asset
- Reports — Export data for audits and compliance
Asset Status Lifecycle
| Status | Meaning |
|---|---|
| Available | In inventory, ready to assign |
| Assigned | Given to an employee |
| Acknowledge Pending | Waiting for employee confirmation |
| In Use | Employee has acknowledged |
| Issue Report | Concern raised |
| Maintenance | Sent for repair |
| Repaired | Fixed and ready |
| Damaged | Reported as damaged |
| Returned | Employee returned the asset |
| Retired | Removed from active inventory |
Every status change is recorded in the Asset History with user name, date, and description for full audit transparency.